Hartley Wintney Parish Council

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Tenders

THE PROVISION OF A NEW WEBSITE FOR HARTLEY WINTNEY, INCLUDING DESIGN, BUILD, MANAGEMENT AND SUPPORT

DEADLINE FOR ACCEPTING APPLICATIONS IS NOW CLOSED.

The Parish Council are seeking a supplier to create and support the Parish Council’s website.

The new site will enhance our on-line and social media presence, promoting Hartley Wintney as a community and a destination for visitors, whilst also meeting the Digital Service Standard, of the UK Government. 

The principle benefits anticipated by Hartley Wintney Parish Council in this procurement include;

  •       Hartley Wintney Parish council seek to award a formal tender defined by specific KPI’s proposed and agreed with the supplier that ensure best service not only for the Parish Council but the residents. 
  •       Hartley Wintney has seen a rapid increase in resident numbers which in terms has also introduced a younger population, by implementing a structure digital transformation process linked to a supportive inclusive non digital policy the Parish Council can seek to inform, engage and energise the local population. 
  •       To allow bidders to explore efficiencies, this may be possible by suggesting innovative and cost effective solutions.
  •       Presentation of cost savings to Hartley Wintney Parish Council in order to maximise economical operational efficiency and value for money.

The basis of the contract will include:

  •       Proposal for migration from existing web address of  http://www.hartleywintney.org.uk to a new address of  https://www.hartleywintney.gov.uk
  •       Ongoing management of Internet based services for the new website.
  •       Training services.
  •       Web Hosting services.
  •       Integration with District Council Planning application process.
  •       Full compliance detailing General Data Protection Regulation alignment and procedures provided, the supplier shall provide detailed solutions to the following;

Full WCAG 2.1 AA rated compliance. Local Government Transparency Code 2015 compliance

Schedule of Activities

 Activity   Duration  Start Date  Finish Date

 Invitation to Tender (ITT)

 Submission (via Hartley Wintney Parish Council web site) & email invitation     

 4 weeks  08/04/2020  01/05/2020 (5.00pm)
 Tenderers must submit questions and comments regarding tender documents (ITT) by;   2 weeks   08/04/2020  20/04/2020 (5.00pm)
HARTLEY WINTNEY PARISH COUNCIL responds to questions and comments via email to all tenderers   3 weeks  08/04/2020  24/04/2020
Tender Closes     5.00pm 01/05/2020  
Interviews by Video Link (if required)   1 day  07/05/2020  07/05/2020
Proposals evaluated   2 weeks  01/05/2020  15/05/2020
Recommendation made to Full Council       18/05/2020
Full Council confirm decision      20/05/2020
Bidders notified of contract award       22/05/2020
Standstill Period    2 weeks  22/05/2020  05/06/2020
Contract signing       05/06/2020
Mobilisation Period   2 weeks  05/06/2020  19/06/2020
Contract to start       22/06/2020

If you are interested in responding to this invitation to tender, please download the following document; Invitation to Tender (Website)

Submissions should be sent to the Executive Clerk, by 5.00pm 1st May 2020.

Website design by Digital Design Agency

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